The article intends to explain the procedure of moving your Outlook folders etc. from an old computer to a new one. The information compiled here is simple and correct until date. It is still recommended that users follow the instructions accurately to avoid facing problems. This will essentially save them time and money that would otherwise be spent on looking for Microsoft Outlook support.
Need help moving your Outlook folders to a new computer from the old one? Chances are that you are preparing to either discard your old computer or reformat it etc. due to several reasons. Well, whatever the reason is, the solution needs to be found out. The below mentioned guide will help you perform the desired task on your own. This essentially sidelines the need of contacting Microsoft technical support.
- First copy all your Outlook data to a new folder (on the old computer) and place it on the desktop or a location where it is easily accessible from. Give a name to the folder so that it can be identified easily like Outlook backup.
- To do so, open Outlook (on old computer), click on the File tab, and select Import and Export. This will launch the Import and Export wizard. Click on Export to a file and then hit the Next button. Highlight Personal Folder File (.pst) then click on Next.
- Click to select the folders that you want to export to the .pst file. Click to check the box Include Subfolders and then hit Next. If you want to copy the entire Outlook data, then click on your mailbox account (it should be like Mailbox – John Smith), similarly include subfolders and then hit the Next button.
- This will show the default location of the saved .pst file under the File to import box. Leave the location as it is if you don’t want to change, but note it down on a piece of paper for further accessing. Or else click on the Browse button and save the file to desktop (highly recommended due to convenience) or other location of your choice. Give a name to the file like Outlook data backup (or any name of your choice). When done, click on the Finish button to exit the wizard.
- Now insert a DVDCD or flash drive to your computer and copy (burn) this newly created .pst file data to it. When you are finished taking backup to the CD, remove it and keep it to a safe place for further use.
- Now setup your new computer if you haven’t already done so. Setup and configure Outlook also. When done, insert the flash drive or CD that you copied the .pst file to and copy it to the desktop either in a new folder or as is it (it will show the default name of the file).
- When done, remove the drive and open Outlook. Click on the File tab and select Import and Export. When the wizard opens up, click on Import from another program or file and then click on Next. Select Personal Folder File (.pst) and then press Next. Click on the Browse button and navigate to desktop or the location you saved the .pst to (from the DVD etc.). Double click on the file, leave the Allow Duplicates to be created option checked, select subfolders too and hit the Next button. Click on the Finish button to close the wizard. You shall now have your Outlook data copied into the new computer.
The article covers instructions for Microsoft Outlook 2007. For other emails clients like MS-Outlook 2010 or Outlook Express, the general procedure will remain the same. However, the options to find or export file might differ slightly.
Keep the CDDVD that you backed up your Outlook data to safe and intact for future purposes.